Form Administration 

Overview

As an administrator of an Essentials Plan or higher, you have control over your users' forms.

Search for a Form

You can search for a particular form by navigating to Admin Dashboard → Forms → All Forms.

You can search for a form by the form ID, form name, form content, username (of the owner), email (of the owner), user ID (of the owner), status, or spam filter value.

If you choose to search by form content, this will search all field labels, all HTML content, and all text content. 

If you choose to search by status, you will be able to filter by "active" or "archived" status. 

Once you have found the form you are looking for, you can perform any of the functions described below.

Change Form Owner

You may transfer the ownership of a form to another user. This is useful when a user is leaving the organization, or when the creator is not going to be maintaining the form. To change ownership of a form:

1. Look up the User ID of the new owner with the User tab search.
2. Look up the Form ID of the form you'll be transferring, under the All Forms search.
3. Browse to: Admin Dashboard | Forms | All Forms and search for the Form ID you found above
4. Use the dropdown menu on the right to select Edit Properties
5. Select the new owner's User ID (step 1) from the Owner Username dropdown menu.
6. Click Apply.

Delete Forms

To delete a form:

1. Browse to: Admin Dashboard | Forms | All Forms and search for the form you want to delete
2. Use the dropdown menu on the right to go to Edit Properties
3. Under Expired, check the "Check to delete this form" box
4. Click Apply

You can undo this action and restore a form. See below for details.

Restore a Form

To restore a form:

1. Browse to: Admin Dashboard | Forms | All Forms and search for the form you want to restore
2. Use the dropdown menu on the right to go to Edit Properties
3. Under Expired uncheck the "Check to delete this form" box
4. Click Apply

The form will become available again, and collected data will be restored.

Preview Forms

You can preview forms that you have selected to be templates.

• Browse to: Admin Dashboard | Templates
• Click on the Preview button next to the form.

Forms will not submit a response from this page.

Edit Properties Options

Here’s an overview of what you can change as an Administrator on the Edit Properties page:

• Change Form Name
• Update Moderation Status
• Change Form Language
• Update Status
• Enable/Disable SSL
• Enable/Disable Captcha
• Enable/Disable Save & Resume
• Enable/Disable Confirmation Page
• List as a Template
• Set Category and/or Subcategory
• Change Form Owner
• Delete and Restore Form

You may also see the form's version number, the date of creation, and the last modified date.

Changing Form Ownership as a User without Administration Permissions

Any user account that is an owner of a form may transfer ownership of their form to any other user account within their FormAssembly instance without administrative restrictions. This means that form ownership transfer is no longer required to be completed by an admin, freeing up administrators to complete other tasks.

If you would like your users to transfer ownership of their own forms, please navigate them to the following section: Form Collaboration